What is it?
Circleback is an AI-powered meeting assistant that automatically records, transcribes, and summarises meetings.
For performance nutritionists, it's particularly valuable as it can capture every detail from client consultations, team meetings, and workshops while allowing you to stay fully present with your clients.
TIME magazine recognised it as their top pick for AI note-taking, and it works in over 100 languages.
The Most Important Part
Online consultations create a clear digital record - every recommendation, caveat, and client acknowledgement is documented. This audit trail protects
both you and your clients, serving as concrete evidence if liability concerns ever arise.
This version:
Avoids mentioning lawsuits directly
Emphasises the positive (documentation/protection) vs negative (legal battles)
Highlights benefits for both parties
Uses more professional language
Maintains factual accuracy while reducing anxiety
Use Cases for Performance Nutritionists
Client Consultations
Automatic documentation of dietary assessments and recommendations
Capture precise measurements and progress markers
Track client goals and commitments
Generate structured follow-up plans
Time saved: 30-60 minutes per consultation on documentation
Athlete Team Meetings
Record meetings with coaches and support staff
Document training nutrition strategies
Track cross-functional action items
Automatically share notes with the performance team
Time saved: 15-30 minutes per team meeting
Additional Applications
Recording nutrition workshops and seminars for future reference
Documenting athlete feedback on nutrition plans
Creating searchable archives of supplement protocols
Tracking competition nutrition strategies
Analysing food diary discussions
Recording cooking demonstrations and meal prep sessions
Implementation Guide
Sign up for Circleback (7-day free trial available)
Connect your calendar (Google or Outlook)
Configure automatic recording settings:
Set up custom vocabulary for nutrition terms
Enable automatic note emails to clients
Configure data retention settings
Download the desktop app for recording in-person consultations
Pro tip: Start with one type of meeting (like initial consultations) to establish your workflow before expanding to other meeting types.
Pro Tips for Nutritionists
Use custom tags to categorise meetings (e.g., "Initial Consultation," "Follow-up," "Team Meeting")
Set up automations to send notes to your practice management software
Use the search function to reference past nutritional recommendations
Create workflows to automatically extract key insights like:
Dietary restrictions
Supplement protocols
Training schedule changes
Food preferences
Compliance challenges
Enable the mobile app for recording impromptu athlete meetings
Cost & Access
Free trial: 7 days
Works with major platforms: Zoom, Teams, Google Meet, WebEx
Supports in-person recording via mobile or desktop app
Mobile-optimised for on-the-go access
Data retention customisable up to 365 days
Bottom Line
Circleback is an essential tool for performance nutritionists handling multiple clients and team interactions.
Its ability to automatically generate notes, identify action items, and securely store consultation records makes it particularly valuable for busy practices.
The recent addition of custom vocabulary for technical terms, mobile recording, and automated workflows makes it especially suited for nutrition professionals who need to maintain detailed records while focusing on client interaction.
Most suitable for practitioners seeing 5+ clients per week who want to reduce administrative time while improving documentation quality.
